We normally run two minis festivals each year in September / October and March, in addition we also run a girls festival ( see the
Girls page ).
Guildfordians Festival Team Entry Form - PDF Guildfordians Festival Team Entry Form - Word Guildfordians Festival Player Registration Form - PDF Guildfordians Festival Player Registration Form - Word Future dates are :29th September 2024
2nd March 2025
Minis FestivalsTypically we have 1,500 players attending from ages U7s to U11s, from across Surrey and the wider region.
We are very proud of the positive feedback our festival receives. Whatever the weather (and we have had the full range from wet and cold to warm and sunny), and win or lose, it is our aim to ensure that all the players have a good day of rugby and go home happy.
In accordance with current Surrey RFU guidance, team entry will be unstreamed.
Entry is by way of our festival entry form only accompanied by payment. Entry forms can be downloaded from here:
Entries are dealt with on a first-come, first-served basis and are subject to the discretion of Guildfordians RFC.
Further information for those attending one of our Festivals
Welcome Pack for our Festival. We have an online booking system which can be accessed via
Buy TicketsTo encourage use of the system we are offering a 10% discount until the 31 December. Just enter the promo code, Spring2024, in the booking section
TimingsRegistration is at 9:30 at the applicable age control desk. The festival starts at 10:00 - prompt.
With a large number of players and teams, please make every effort to have teams ready at the scheduled times to allow the smooth running of the event.
Please make sure that you arrive in good time, remembering that parking can be quite distant (see below). Any team not ready in time to play may forfeit a match to their opponent.
Player Registration Please complete one Player Registration form for each team entered and hand it to the age group control at the Festival.
Referees & Referees' MeetingsReferees' meetings will take place at 9:45 at the applicable age control desk.
Each team must bring one referee. Any team who fails to provide a referee may be excluded from the festival.
We would ask that all referees are ready at the relevant time to referee a match - delays in the programme most often occur because the allocated referee can not be found. Many thanks.
Further notes for referees are below, please would all referees familiarise themselves with these before the tournament.
Festival Pitches (Provisional)Festival pitch map showing the location of the various pitches and facilities.
Player WelfareStoke Park can get quite windy and therefore cold particularly if wet. We cannot provide shelters for visitors. All visiting teams must ensure that they have adequate shelter for players and that the players are suitably clothed.
Festival Directions and Car ParkingDirections to Guildfordians RFC.
Please see the Welcome Pack.
Please do not park on the grass verges, paths, yellow lines or in residential roads around Stoke Park, and allow plenty of time (at least 20 mins) to park and get to the correct part of Stoke Park.At previous festivals we have had some drivers who have disregarded this request, which has prompted complaints from the Council and a threat to not allow us to run further festivals. Parking therefore will be monitored closely and we reserve the right to exclude from the festival any team that does not respect this request. Additionally, Traffic Wardens will be patrolling the area.
Codes of ConductAll players, coaches and parents are asked to abide by the applicable
Codes of Conduct.
We reserve the right to exclude from any game or the festival any player, coach, spectator, team or club whose conduct is not in accordance with the Codes of Conduct.
Any Problems?If you experience any problems or have any complaints please raise them immediately with a Guildfordians coach and/or the Guildfordians Festival Organiser, so that we can attempt to address the issue immediately.
Notes for referees
Surrey is now moving to the New Rules of Play for U11s and below. See
https://www.englandrugby.com/governance/regulations/For a one-page summary see
GRFC Summary Festival RulesImportant: SafetyWe are keen that our festival is run as safe event and ask that referees and coaches are particularly diligent in enforcing the regulations.
- Hand-off or fending off an opponent in any way is not allowed. It is important to note that a hand-off/fend off is defined as "ANY movement of the hand, arm or ball to ward off a would-be tackler."
- High tackles should be deemed as dangerous play and a penalty awarded.
- Barging a player into touch will not be considered a fair tackle.
- Repeated offences should be penalised
Important: Fair Play At Guildfordians we put high values on fair-play and good sportsmanship. Accordingly, any behaviour not in accordance with our
codes of conduct including any abusive conduct towards referees will not be tolerated. We ask that referees work together with Guildfordians' coaches to achieve a good rugby playing environment. If any incident occur please inform one of our coaches or officials as soon as possible.
You have the authority and the support of Guildfordians to exclude such player, coach, spectator or the entire team from the match.
In particular:-
As referees you have authority over the pitch - if there is inappropriate behaviour by a spectator please take such action as you deem appropriate. If you experience any abuse from any player, coach or spectator.